For Pilots and some Elementary Science implementations that are smaller in scope and require only a subset of information, you can send your data to Amplify as a single CSV file. Clever customers use the same process to upload non-teacher staff and co-teacher records. To ensure the security of your enrollment information, use Amplify's secure FTP (SFTP) site to upload the data. This article explains how to create the required CSV file and upload it to Amplify. To determine if you can use this upload method, contact your Amplify Project Manager.
Creating the required CSV file
The enrollment information you send to Amplify must be in CSV format. Most student information systems let you export data in CSV format. Additionally, you can save information in CSV format from any spreadsheet application (for example, Microsoft® Excel® or Google® Sheets).
The CSV file containing the records must be formatted exactly as shown in the following example. This means:
The file must contain all the required columns.
The column headers must be exactly as specified.
Each record must be formatted properly, as described in the following tables.
We provide an enrollment data template you can use to make sure your file is formatted properly.
Note: If a teacher teaches more than one section, you'll need to include him or her multiple times, once for each section. The same applies to students who are in multiple sections.
Note: Within a school, each section must have a unique name. Giving two sections the same name (for example, two teachers teaching ELA 1st) will cause problems. Additionally, each student and teacher must have a unique email address.
The table below describes the requirements for each field within the CSV file.
Setting up a secure file transfer account
Amplify has a secure file transfer system you can use to safely send us your CSV enrollment data. Create an account by following these steps:
Contact Amplify Customer Services at elahelp@amplify.com and let them know you're ready to send enrollment data. They will email you an invitation to use the secure file transfer system.
Click the link in the email to register your account.
On the registration page, create a password for your account. After you create your password, you're logged in to the system automatically.
Sending the CSV file to Amplify
Use your account to log in.
Click Send File and then follow the onscreen instructions.
Making changes to the enrollment data
If you need to change any of the enrollment data after submitting your file to Amplify (for example, to add a new student or to move a student to a different section):
Modify your CSV file as needed.
Resubmit the file to Amplify using the secure file transfer system. Use the same account you used when you first requested access to the system.
Send an email to elahelp@amplify.com notifying them that you uploaded new enrollment information.